Capacity planning for delivery teams
Plan capacity, model pipeline scenarios, and forecast demand from one live delivery plan. Know where work fits, what breaks, and when to hire.
| Resource | W36 | W37 | W38 | Margin |
|---|---|---|---|---|
| Design | 11 | 13 | 15 | 42% |
| Maya Chen | 4 | 5 | 5 | |
| Tom Okafor | 4 | 5 | 6 | |
| Priya Raman | 3 | 3 | 4 | |
| Engineering | 12 | 14 | 16 | 38% |
| Sam Whitfield | 5 | 5 | 5 | |
| Alex Duarte | 3 | 4 | 5 | |
| Nina Kowalski | 4 | 5 | 6 | |
| Strategy | 2 | 3 | 3 | 51% |
| Jules Bennett | 2 | 3 | 3 |
The planning platform
Roadmapr connects the decisions delivery teams usually make in separate spreadsheets. Change one assumption and capacity, forecasts, and client economics update together.
Capacity
Balance availability and allocations across every person, role, and team.
Scenarios
Test pipeline, timing, and staffing choices without touching the live plan.
Forecast
See shortages months ahead and make hiring or subcontracting decisions early.
Clients
Keep revenue, delivery cost, allocations, and margin connected for every client.
Know where work fits across every person and team.
Compare pipeline choices without changing the live plan.
See role and team shortages months before they arrive.
Capacity, scenarios, forecasts, and financials stay connected.
01 · capacity
See availability, allocations, and overloads across people and teams. Roadmapr flags conflicts while there is still time to rebalance them.
| W36 | W37 | W38 | W39 | W40 | W41 | |
|---|---|---|---|---|---|---|
| Maya Chen | 4 | 5 | 5 | 3 | 2 | 3 |
| Tom Okafor | 4 | 5 | 6 | 4 | 3 | 3 |
| Priya Raman | 3 | 3 | 4 | 3 | 3 | 2 |
| Lena Ortiz | 5 | 4 | 5 | 5 | 4 | 3 |
| Marcus Webb | 2 | 3 | 3 | 4 | 5 | 4 |
Tom Okafor is 1 day over in W38
02 · scenario
Include a pipeline opportunity and compare it with the live plan. See the impact on every team without changing a single committed allocation.
Active projects
3 committedPipeline
2 opportunitiesAllocation result
With Helix includedOver by 4 days: Engineering if Helix lands
03 · forecast
Combine committed work, weighted pipeline, and availability to forecast demand by role or team — and know when to hire or subcontract.
Design forecast
Committed + weighted pipeline
Sep
+14d
Oct
+2d
Nov
−18d
Dec
−14d
Jan
+12d
Design runs 18 days short in November
Clients and profitability
Revenue, cost, scope, and allocations stay connected. When delivery effort changes, Roadmapr shows which client is drifting below its margin floor while there is still time to act.
Explore client profitabilityClient margin · this quarter
Vantage portal is under your 25% floor
The Roadmapr control room
Capacity, scenarios, forecasts, projects, and financials all read from the same underlying plan — not five tools to keep in sync.
Who can take the work, week by week.
| Resource | W36 | W37 | W38 | Margin |
|---|---|---|---|---|
| Design | 11 | 13 | 15 | 42% |
| Maya Chen | 4 | 5 | 5 | |
| Tom Okafor | 4 | 5 | 6 | |
| Priya Raman | 3 | 3 | 4 | |
| Engineering | 12 | 14 | 16 | 38% |
| Sam Whitfield | 5 | 5 | 5 | |
| Alex Duarte | 3 | 4 | 5 | |
| Nina Kowalski | 4 | 5 | 6 | |
| Strategy | 2 | 3 | 3 | 51% |
| Jules Bennett | 2 | 3 | 3 |
Roadmapr for developers · Coming soon
Read plans, sync projects, run scenarios, and retrieve forecasts without rebuilding planning logic in every system.
$ roadmapr capacity --team design --from 2026-10-01
✓ 14 days available across 6 people
$ roadmapr scenario run northstar-rollout
! Design runs 18 days short in November
$ roadmapr forecast --group role --months 6
✓ Forecast exported to forecast.csvConnect CRM, HRIS, finance, and delivery data to the same planning model.
Inspect capacity, run scenarios, and export forecasts directly from your terminal.
React when a project, allocation, forecast, or capacity threshold changes.
Built for delivery leaders
Plan across clients, protect margin, and deliver on time.
For agenciesAlign strategy, capacity, and financial outcomes across the portfolio.
For PMOsBalance creative capacity and ship great work without burning out the team.
For studiosOne connected planning model
No copied spreadsheets, disconnected utilization reports, or scenarios that drift away from committed work.
Capacity
Availability and allocations
Scenarios
Pipeline and assumptions
Forecasts
Demand and shortages
Build one live plan for capacity, scenarios, and forecasts—and make the next commitment with confidence.